How to use Broadcast - Step by Step

Step 1

Select one of the radio buttons in the first column. Your choices are:

• Position
  These are the people designated as Officers in the Clubs as specified in the Positions Table. Select ClubOfficer and combine with other Position Table criteria (probably just Title). This option is typically used infrequently.
• Matches
  These are the people designated as TeamStaff associated with a subset of Matches. Select which TeamStaff with other Broadcast Criteria to target your recipients.
• Role
  This will give you EVERYONE in the entire database with this Role. Be careful, as this can be several hundred people.
• Team
  These are the people designated as TeamStaff associated with a subset of Teams. Select which TeamStaff with other Broadcast Criteria to target your recipients.

Step 2

Write the Message. Enter a Subject and compose your email. See the Topic Broadcast Data Elements for techniques to customize Broadcast messages. Select if you want to default to select all users Send=On, or default to select no users , Send=Off. If the list of users exceeds 250 or so, the Send=n/a and this acts a de facto On with no ability to remove individual users.

Step 3

Choose which email you want the message to come from. The system has the ability to have different subscription lists. SFTimeSlots currently uses only on subscription list = Announcements. Users opt-in to where they want the announcements to go in their profile. Your message will be stored for viewing at Services:Subscription-Announcements for the period of time shown. Make this period of time longer if you want to document when you sent instructions to users. Make this period of time short (like 1 minute) if you don't want all users to see the announcement in the future.

Select Show

Users have subscribed to Lists. Select a List if you desire and I don't know how the time delay works yet.

Select Show

Step 4

A list of the Users that meet the criteria comes up. You can unselect any name or names in this column. This list of names is a good check to see if you selected your criteria properly (are the number of names about the right number?) Look in the first column to get the number of recipients that matched your criteria.

Hit 'Send' off to cyberspace we go!

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Updated 8/14/18